Reserving Zoom Workspace Rooms

Setup Directions: Choosing a Platform

First, select the platform you would like to use to reserve spaces. Currently, you can reserve spaces on primarily three platforms:

• Web portal: http://boisestate.zoom.us

• Desktop application: Zoom Workplace

  • https://zoom.us/download#client_4meeting

• Mobile app:

  • Android: https://play.google.com/store/apps/details?id=us.zoom.videomeetings&hl=en_US

  • Apple: https://apps.apple.com/us/app/zoom-workplace/id546505307

Web Portal Directions

1. In your preferred browser, navigate to http://boisestate.zoom.us

2. Click on ‘Sign in to Zoom’

3. Login with your boisestate credentials

4. Once you login, click on ‘Workspace Reservation’ on the left hand menu

5. At the top, select the building you would like to reserve a space in

6. Select the space you would like to reserve

   1. Rooms that are green are currently available

   2. Rooms that are red are currently reserved

7. Click on ‘Reserve Date & Time’ and confirm the date & time you would like to reserve the space for

   1. How long and how far in advance you can reserve rooms may vary from building to building

8. (Optional) Input a name for the reservation/meeting and input any attendees that will join you

9. Click on ‘Reserve’ at the bottom

Desktop App Directions

1. Open your ‘Zoom Workplace’ desktop application

2. On the top bar, click on More and then click on Workspaces

3. At the top, select the building you would like to reserve a space in

4. Select the space you would like to reserve

   1. Rooms that are green are currently available

   2. Rooms that are red are currently reserved

5. Click on ‘Reserve Date & Time’ and confirm the date & time you would like to reserve the space for

   1. How long and how far in advance you can reserve rooms may vary from building to building

6. (Optional) Input a name for the reservation/meeting and input any attendees that will join you

7. Click on ‘Reserve’ at the bottom

Mobile App Directions

1. Open your Zoom app on your phone

2. At the bottom, tap More and then tap Workspaces

3. At the top, select the building you would like to reserve a space in

4. Select the space you would like to reserve

   1. Rooms that are green are currently available

   2. Rooms that are red are currently reserved

5. Click on ‘Reserve Date & Time’ and confirm the date & time you would like to reserve the space for

   1. How long and how far in advance you can reserve rooms may vary from building to building

6. (Optional) Input a name for the reservation/meeting and input any attendees that will join you

7. Click on ‘Reserve’ at the bottom

In-Person Directions

Reservations can also be made physically at location using the scheduler or printed QR code. This will vary depending on the building.

1. Scheduling display (scheduler) VERIFY THESE STEPS

   1. Tap ‘Reserve Now’

   2. Select the date & time you would like to reserve

   3. (Optional) Input the name of the reservation/meeting and input any attendees that will join you

   4. Tap ‘Reserve’

2. QR Code

   1. Scan the QR code with your phone

   2. This should either direct you to your Zoom app or to the browser

   3. Follow the steps for mobile app or web portal

Checking In Directions: After Setup

Once you reserve a room, typically, you will be required to check-in in order to keep your reservation. This will either be done typically through the scheduling display or printed QR code.

1. Scheduling display (scheduler) VERIFY THESE STEPS

   1. Once it gets close to your reservation time, tap Check-in on the scheduler

   2. Scan the QR code with your phone

   3. Once the Check-in page appears either through your browser or Zoom app, tap Check-in

2. QR code

   1. Once it gets close to your reservation time, scan the QR code in the room

   2. Once the Check-in page appears either through your browser or Zoom app, tap Check-in