Thi s article content sample instructions for students when they will be required to copy, link, or share Google Docs. These instructions are provided as examples only. They are not meant to address every potential scenario. Feel free to use them as a guide and edit for your own course needs.
Uses
When a person creates a Google document or Google sheet, whether they are making a copy of an existing one or creating a new one, the settings may initially allow only the creator of the new document to view it, add comments, or edit the content. To share the document with others, adjust the SHARE settings for the document. This is important for instructors who are sharing a document with students and for students who are submitting Google documents or sheets for assignments.
Sharing Docs and Sheets
Sharing Example 1 - Share with Specific People at Boise State
Click Share to open the Share settings dialog box.
Type the email address of the individual you would like to share it within the first box.
To the right of the name/email, use the down-arrow to open the brief menu, then:
Select Viewer to provide view-only access.
Select Commenter to give the user the ability to add comments or make suggestions in the document.
Select Editor to allow them full permission to view, comment, and change content.
If you have more than one person to share with, repeat Steps 2 and 3 as needed.
Click Send to send notifications to those listed and close the dialog box.
Sharing Example 2 - Share with Anyone with a Boise State Email Account
Click Share to open the Share settings dialog box.
In the “Get Link” area, click Change…, then click the drop-down arrow and choose Boise State University
To the right, use the down-arrow to open the brief menu, then:
Select Viewer to provide view-only access.
Select Commenter to give the user the ability to add comments or make suggestions in the document.
Select Editor to allow them full permission to view, comment, and change content.
Be sure the click Copy link to share a link to the document with others.
Click Done to save the settings and close the dialog box.
Copying Docs and Sheets
If you were provided a master copy of a Google Doc or Google sheet, it may be necessary to make a copy of the file before adding your own content. Use these steps to create a copy:
Navigate to the item in the course with the link and click it to open.
In many cases, the file may automatically prompt you to make a copy before opening.
If it opens without a prompt, skip to #3 below.
If prompted, click Make a copy. The copy will be made and saved in your Google Drive space with the name “copy of [original document name].”
Rename the document by clicking in the title at the top, left of the window, then editing the title. Press Enter when done editing the title.
If you want to relocate the document to a new folder in your Google Drive, click File, then Move and select the folder location.
If you were not prompted to copy the file,
Open the menu at the top, right (3 vertical dots), and click Make a copy.
In the “Name” box, enter a new name for it (Example: Fa2021 - Form Name).
Select a new folder in the second box, then click OK. The new copy will open automatically.
