Pressbooks allows multiple people to work together in a shared book project with different authoring, editing, and publishing permissions. Read on to learn about:
Original Article Link: Pressbooks Users
Adding Users and Assigning Permissions
You can access the ‘Add New Users’ interface either by selecting Users -> Add New from your book’s admin dashboard or by clicking the Add New button on your book’s Users page.
You can also see a list of users and their roles in the Users widget on your book’s Dashboard page.
The Users panel displays the icon, username, and role of each user on the book (except for subscribers).
The total number of users, as well as the number of users in each role, will be stated at the bottom of the panel.
You can navigate directly to the Add New Users and Organize Users pages from the links in this widget.
Note: Network managers will always see the ‘Add Users’ option for individual books. These option will be also visible to ‘book administrators’ if your network manager has selected the “Allow Book Administrators to Invite New Users as Collaborators” option in ‘Network Options’.
Add Existing User
Add New User
Add Users in Bulk
Managing Users and Changing Permissions
Sometimes you may wish to change user permissions or delete users from a book. Follow the steps below to manage users and their permissions within your book.
To access users:
Select the Users tab on the left sidebar menu of your book’s dashboard
Click All Users to view all users in any role on a given book
To change a user’s role:
Select one or more users by clicking the checkbox next to their username(s) (selecting the checkbox next to Username at the top or the bottom of the user list will select all users)
Open the “Change role to…” dropdown menu and select the desired role
Click Change
The new role for any affected users will be reflected in the Role column.
To remove users from your book:
Select one or more users by clicking the checkbox next to their username(s) (selecting the checkbox next to Username at the top or the bottom of the user list will select all users)
Open the “Bulk Actions” dropdown menu and select “Remove“
Click Apply
This will remove all selected users from the book.
User Roles in Pressbooks
Users can be assigned to one of the following roles within an individual book project: Administrator, Editor, Author, Collaborator, or Subscriber. Each of these user roles provides different levels of access, as described in the table below:
Role | Manage Users & Settings | Add or Edit Chapters | Publish Chapters | Delete Chapters | Read Private Chapters | Comment (if enabled) |
---|---|---|---|---|---|---|
Administrator | Yes | Yes | Yes | Yes | Yes | Yes |
Editor | No | Yes | Yes | Yes | Yes | Yes |
Author | No | Only their own | Only their own | Only their own | Only if setting is enabled | Yes |
Collaborator | No | Only their own | No | No | Only if setting is enabled | Yes |
Subscriber | No | No | No | No | Only if setting is enabled | Yes |
Relevant Information
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