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User Roles in Pressbooks
Users can be assigned to one of the following roles within an individual book project: Administrator, Editor, Author, Collaborator, or Subscriber. Each of these user roles provides different levels of access, as described in the table below:
Role | Manage Users & Settings | Add or Edit Chapters | Publish Chapters | Delete Chapters | Read Private Chapters | Comment (if enabled) |
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Administrator | Yes | Yes | Yes | Yes | Yes | Yes |
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Editor | No | Yes | Yes | Yes | Yes | Yes |
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Author | No | Only their own | Only their own | Only their own | Only if setting is enabled | Yes |
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Collaborator | No | Only their own | No | No | Only if setting is enabled | Yes |
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Subscriber | No | No | No | No | Only if setting is enabled | Yes |
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Adding Users and Assigning Permissions
You can also see a list of users and their roles in the Users widget on your book’s Dashboard page.
The Users panel displays the icon, username, and role of each user on the book (except for subscribers).
The total number of users, as well as the number of users in each role, will be stated at the bottom of the panel.
You can navigate directly to the Add New Users and Organize Users pages from the links in this widget.
Add Existing User
Click here to expand instructions
To add an existing Pressbooks user (i.e. someone who already has an account on your Pressbooks network):
Select the Users tab on the left sidebar menu of your book’s dashboard
Click Add New
Enter the existing user’s email address or username
Select the role you’d like to give them in your book
Click Add Existing User.
Users invited by this method will be sent a confirmation email requiring them to accept the invitation to be added to this book.
They will not appear in the book’s user list or be able to access the project until they have confirmed their participation.
Add New User
Click here to expand instructions
To add someone as a user to your book who does not already have an account on your Pressbooks network:
Select the Users tab on the left sidebar menu of your book’s dashboard
Click Add New
Provide a username for this new user
Provide an email address for the new user
Select the role you’d like to give them in your book
Click ‘Add New User‘.
A confirmation email will be sent to the new user’s email address.
This new user must confirm the creation of their account and accept your invitation before they will appear in your book’s user list and have access to the project.
Add Users in Bulk
Click here to expand instructions
You can also add multiple users to your book at the same time. The Bulk Add feature allows you to add both new and existing Pressbooks users to your book at the same time.
Select the Users tab on the left sidebar menu of your book’s dashboard
Click Bulk Add
Enter the emails for each person you intend to invite to the book (place one email address per line with no additional punctuation)
Select the desired Role for these users.
Click “Add users“
You will receive a notification at the top of the screen that lets you know which users were added, which need to confirm their accounts before they’ll be added, and which users are unable to be added.
Any new users added via the Bulk Add option will be sent an email asking that they confirm registration of their account.
New users will not appear in your book’s user list until they’ve confirmed their account. Existing users will immediately appear in the user list without requiring special confirmation.
Managing Users and Changing Permissions
Sometimes you may wish to change user permissions or delete users from a book. Follow the steps below to manage users and their permissions within your book.
To access users:
Click here to expand instructions
Select the Users tab on the left sidebar menu of your book’s dashboard
Click All Users to view all users in any role on a given book
To change a user’s role:
Click here to expand instructions
Select one or more users by clicking the checkbox next to their username(s) (selecting the checkbox next to Username at the top or the bottom of the user list will select all users)
Open the “Change role to…” dropdown menu and select the desired role
Click Change
The new role for any affected users will be reflected in the Role column.
To remove users from your book:
Click here to expand instructions
Select one or more users by clicking the checkbox next to their username(s) (selecting the checkbox next to Username at the top or the bottom of the user list will select all users)
Open the “Bulk Actions” dropdown menu and select “Remove“
Click Apply
This will remove all selected users from the book.
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Email us! lts@boisestate.edu
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