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Pressbooks allows multiple people to work together in a shared book project with different authoring, editing, and publishing permissions. Read more on the Pressbooks support site to learn about: Adding Users and Assigning PermissionsOriginal Article Link: Pressbooks Users |
Adding Users and Assigning Permissions
You can access the ‘Add New Users’ interface either by selecting Users -> Add New from your book’s admin dashboard or by clicking the Add New button on your book’s Users page.
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You can also see a list of users and their roles in the Users widget on your book’s Dashboard page.
The Users panel displays the icon, username, and role of each user on the book (except for subscribers).
The total number of users, as well as the number of users in each role, will be stated at the bottom of the panel.
You can navigate directly to the Add New Users and Organize Users pages from the links in this widget.
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User Roles in Pressbooks
Users can be assigned to one of the following roles within an individual book project: Administrator, Editor, Author, Collaborator, or Subscriber. Each of these user roles provides different levels of access, as described in the table below:
Role | Manage Users & Settings | Add or Edit Chapters | Publish Chapters | Delete Chapters | Read Private Chapters | Comment (if enabled) |
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Administrator | Yes | Yes | Yes | Yes | Yes | Yes |
Editor | No | Yes | Yes | Yes | Yes | Yes |
Author | No | Only their own | Only their own | Only their own | Only if setting is enabled | Yes |
Collaborator | No | Only their own | No | No | Only if setting is enabled | Yes |
Subscriber | No | No | No | No | Only if setting is enabled | Yes |
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Add Existing User
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To add an existing Pressbooks user (i.e. someone who already has an account on your Pressbooks network):
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Add
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To add someone as a user to your book who does not already have an account on your Pressbooks network:
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Add Users in Bulk
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You can also add multiple users to your book at the same time. The Bulk Add feature allows you to add both new and existing Pressbooks users to your book at the same time.
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Sometimes you may wish to change user permissions or delete users from a book. Follow the steps below to manage users and their permissions within your book.
To access users:
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To change a user’s role:
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The new role for any affected users will be reflected in the Role column. |
To remove users from your book:
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This will remove all selected users from the book. |
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User Roles in Pressbooks
Users can be assigned to one of the following roles within an individual book project: Administrator, Editor, Author, Collaborator, or Subscriber. Each of these user roles provides different levels of access, as described in the table below:
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Role
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Manage Users & Settings
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Add or Edit Chapters
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Publish Chapters
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Delete Chapters
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Read Private Chapters
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Comment (if enabled)
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Administrator
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Yes
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Yes
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Yes
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Yes
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Yes
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Yes
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Editor
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No
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Yes
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Yes
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Yes
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Yes
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Yes
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Author
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No
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Only their own
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Only their own
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Only their own
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Only if setting is enabled
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Yes
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Collaborator
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No
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Only their own
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No
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No
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Only if setting is enabled
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Yes
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Subscriber
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No
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No
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No
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No
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Only if setting is enabled
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