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Who do I contact if there need to be changes made to the faculty and staff that have Admin-level access to sub-accounts?

If someone in your department has an existing Sub-Account Admin role, anyone with those roles can add others with any role up to the same level of access that person has. What this means:

...

Please make me a SubAccount Assistant to everything you can and Live Course Admin where necessary because of live courses

Thank you.

What benefits does my Admin-level access provide me?

Benefit

Possible Use Cases

Viewing course enrollments

  • Checking to see if an adjunct or TA’s account is active enough for their enrollments to be complete

Edit, add, or copy course content

  • Preparing a course for a new adjunct

Editing course settings

  • Updating a course name

  • Publishing or opening a course

Which role do I have, and how does that impact what I can do?

See the Canvas SubAccount Roles article for more information about the available roles. As a contextual reminder, these are the two roles most likely assigned to all of you as program leaders (and why):

Roles

Role Permissions

Role Locations

SubAccount Assistant

  • The ability to search, view, and edit content in any course within the sub-account. Also able to manage enrollments by adding or removing faculty and staff.

  • Limiting permissions are that you are unable to create or delete courses (this is only possible with the SubAccount Admin role)

In the sub-accounts within Canvas where there are your own departmental sandboxes or template courses

Example: RESPCARE or RESPCARE-AUX

Live Course Admin

  • The ability to search, view, and edit content in any course within the sub-account. 

  • Limiting permissions are that you are unable to create or delete courses and cannot manage enrollments.

In the sub-accounts within Canvas where there are live PeopleSoft courses with student enrollments

Example: RESPCARE-ONLINE

What “risks” are associated with my Admin-level access?

“Risks”

Best Practices

Add anyone to a role permission up to what you have

Add only faculty, staff, and Graduate Student Workers as business need requires. Examples of this could include: staff involved in scheduling or course copies, adjunct or faculty administrators, and program leadership.

Mistakenly editing content in the wrong course

Be cautious to always check what course you’re in when editing. Are you in an upcoming live course, sandbox course, or template course?