Zoom offers multiple methods to schedule a meeting. This article guides meeting hosts through the setup and recommended settings for secure meetings. Go to Resolving Unexpected Behavior In Meetings for additional tips on creating a safe and secure meeting space.
Meeting hosts have control over their scheduled meeting settings except where a Boise State administrator has locked a setting (e.g., Boise State disabled “join before host” for all accounts).
A host can schedule meetings using any of the following methods:
Your Boise State Google Calendar by selecting Make it a Zoom Meeting.
The Zoom web portal (recommended).
The Zoom desktop client or mobile app.
A Zoom plugin (available for Chrome, Outlook, and Firefox).
Through Canvas via the Zoom LTI.
Instructions
Log in to the Zoom web portal, client, plugin, or link in Canvas.
Click on the Schedule icon
Select the meeting settings. See Meeting Settings for more information on the options
Click Schedule to finish
Settings Recommendations
Meeting ID
We recommend using Generate Automatically; using your Personal Meeting ID is comparable to giving out your cell phone number.
Password
We do recommend adding a password.
Video
For small meetings, we recommend Video is set to On for both Host and Participants.
For big meetings, we recommend Video is set to On for Host and Off for Participants.
Audio
We recommend allowing both Telephone and Computer Audio; this allows people to call in via their phone.
Calendar
We recommend Google Calendar; this will generate an event in your Google Calendar once you allow Zoom access to the calendar.
Enable Waiting Room
This setting is locked on for all Boise State Zoom meetings. However, Boise State Zoom accounts will “bypass” the Waiting Room and enter straight into the meeting. Only “guests” will need to be admitted from the Waiting Room.
Enable join before host
This setting is not available to Boise State Zoom meetings since Waiting Room is mandatory.
Mute participants on entry
For large meetings, we recommend that you do Mute participants on entry.
For small meetings, we recommend that you do not use this setting.
Only authenticated users can join: Sign in to Zoom
We recommend that you do not use this setting since every Participant must have a Boise State Zoom account set up in order to join if you do use this.
If you are concerned about privacy, security, “Zoom bombing” or other concerns, then you can choose to enable this setting. Please make sure all your invited Participants are Boise State faculty, staff, or students and that they have visited boisestate.zoom.us to get provisioned with Zoom accounts prior to your meeting.
Automatically record meeting
We ask that you do not automatically record the meeting, as this can result in additional unnecessary recordings any time the meeting is launched. Instead, click the record button after you have started the meeting.
Alternative Hosts
You can only add people with Boise State Zoom accounts as Alternative Hosts to start the Zoom meeting if you are not available. Note that Alternative Host is a different feature than Co-Hosts.