This article will provide ways to deal with unexpected behavior among Zoom meeting participants.
Instructions
Removing Uninvited Participants
Due to the increased global popularity of Zoom in these times of remote work, some people are taking advantage of unsecured Zoom meetings to drop in, promote their social media or businesses, share inappropriate materials, and just generally cause trouble. Be prepared to handle this situation using the following steps.
Click Manage Participants.
Hover over the participant’s name and click More.
Click Remove to remove the participant.
Stopping Participants' Screen Sharing
Click View Options at the top of your screen.
Click Stop Participant’s Sharing in red text at the bottom of the resulting menu.
Preventative Actions
There are some options available when you schedule a meeting that can help prevent these incidents.
Enable Waiting Room
By selecting Enable Waiting Room, you will need to manually allow each participant into the meeting as they join.
Password
You can set a password which is required to join the meeting, preventing anyone who doesn’t have the password from joining.
In-Meeting Controls
When the meeting is active, you have access to controls which define what participants are able to do.
Chat
Click Chat.
Click More.
Scroll down to find Allow Attendees to Chat With.
Choose from No one, Host Only, Everyone Publicly, or Everyone Publicly and Privately.
Participant Audio and Video
You can mute/unmute all participants at once in the Manage Participants screen. You can also lock all participants into this state by unchecking Allow participants to unmute themselves.
Go to Manage Participants.
Find the participant name you want to change permissions for, then click More.
Click Mute/Unmute to toggle muting for the participant, or Stop Video to disable that participant’s video feed.
Unfortunately, Zoom does not allow you to preemptively disallow a participant from enabling their video feed at this time.
Relevant Information
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