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| Note |
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Zoom Room meetings must be scheduled within your Google calendar so you can select the room you will be using. Zoom Room meetings will be booked to the room's calendar. You can book Zoom meetings and use any conference room; however, not all meeting spaces are Zoom Rooms (e.g., the supporting technology is not in the physical space). Contact the Help Desk if you need to book a Zoom Room and don't know which rooms are available. |
Quick Links
Sharing Content in a Zoom Room Meeting
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Scheduling a Zoom Room Meeting
Log into your Boise State Google Calendar.
Create a new event.
Click More Options at the bottom of the event.
Enter your meeting settings.
Click Make it a Zoom Meeting. If prompted, keep editing.
Click Rooms
Select a conference room for your meeting. The room will show up on your guest list.
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Click Save to schedule the meeting.
| Note |
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You can book Zoom meetings and use any conference room; however, not all meeting spaces are Zoom Rooms (e.g., the supporting technology is not in the physical space). Contact the Help Desk if you need to book a Zoom Room and don't know which rooms are available. |
Starting or Joining a Scheduled Zoom Room Meeting
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Log into the Zoom Workplace app if the meeting isn’t on the room’s calendar.
Click the Pair icon to pair your device with the Zoom Room.
Start or join the desired meeting.
Select how you would like to start or join the meeting.
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The Meeting Information icon (the green shield at the top left) lists your meeting ID, an invite link, or security information.
The Room Controls menu (the remote icon at the top right) provides access to the TV controls.
The More menu (circle with dots icon) reveals additional meeting features such as Chat, Captions, and Breakout Rooms.
Sharing Content in a Zoom Room
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| Note |
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You will need to share content from within the Zoom Workplace desktop or mobile app. |
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If you are
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in
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a Zoom meeting and you want to share content:
The room should automatically pair and share your content.
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Just click Share screen from your desktop or mobile app. If pairing fails, you will be prompted to enter a sharing key. The sharing key is located in the top right corner of the TV or select Share Content on the touch panel.
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By default, a meeting will not be started. Content will only be shared locally through the TV display. To share content with meeting guests, select Start Meeting in an instant meeting when prompted.
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If multiple people (both in or out of the physical meeting room) want to share content, they can follow the same steps for sharing content.
Select Change Content to switch between different participants in the meeting.
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If multiple participants share content, select Change Content to switch the Zoom Room TV display between participants. There are no limitations to how many people can share content simultaneously.
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If you are NOT in a Zoom meeting but want to display content on the Zoom Room TV:
Click Share screen from your desktop or mobile app.