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Some faculty might choose to use preassigned breakout rooms when in Zoom meetings. The article below overviews how. |
Note: "On the fly" breakout room creation and management is relatively easy to manage once the breakout rooms have been created (either before the meeting start or during the meeting).
Several assignment options
Random Assign - easiest and fastest
Manually Assign - more time consuming (fairly easy process from the participant's list), but more control
Participant Self Select - may be confusing for new to ZOOM participants
Instructions
Step 1: Turn the Preassigned Breakout Room Option “On”
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Scroll/Search about 3/4s down the Settings page,
check the box next to
“allow host to assign participants to breakout rooms
when scheduling.”
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Select Save.
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A green “your settings have been updated” success message will flash across the top of the screen.
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Note: If the meeting is associated with a Canvas Course it is important to create the meeting from within Canvasand then go to ZOOM Zoom to create and populate your breakout rooms.
There is no way to create breakout rooms when scheduling a meeting via the ZOOM Zoom link in Canvas.
Whether scheduling or editing a meeting in Zoomboisetate.Boisestatezoom.eduus,
scroll to Meeting Options area and check the
setting, Breakout Room pre-
assign. This will give two options:
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Option 1: +Create Rooms
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Recommended! This manual creation method has proven to produce the best results for users. |
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Encourage participants to sign in to Zoom.Boisestate.edu BEFORE the meeting to assure the smoothest experience.
| Infonote |
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IMPORTANT: Even if you do everything correctly - student’s students might still run into trouble with Preassigned Breakout Rooms if: (1) The Student does not sign into Zoom with their Boise State Username prior to the meeting (2) The Instructor does not add the correct Boise State email address to the preassigned Breakout Room (3) The Student joins the meeting after the breakout rooms have been opened. In all of these scenarios the students can be manually assigned to the correct Breakout Room by the Host and Co-Hosts during the Zoom meeting. |
Option 2: Import from CSV
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The method above (“Option 1”) produces more reliable results than the CSV import. |
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As always it is important to instruct your participants to log into their Boise State ZOOM Zoom account before they join the meeting otherwise they will be sent to the waiting room, have to be manually admitted to the meeting, and will also need to be manually placed in a breakout room even if they were preassigned to a room.
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